District B

Request a Ceremonial Document

Please read this document in its entirety.

CEREMONIAL DOCUMENT REQUEST GUIDELINES
Please review these guidelines carefully before submitting a request.
This form may be used to request ceremonial documents through either the District B Office or the Mayor’s Office of Ceremonial Documents, including:

• Proclamations
• Certificates of Recognition/Appreciation

Please select the appropriate office and document type carefully, as requests submitted to the Mayor’s Office of Ceremonial Documents are subject to additional review and approval requirements.
Submission of a request does not guarantee approval or issuance of a ceremonial document. The District B Office and the Mayor’s Office generally limit requests to one ceremonial document per honoree, organization, or event.

GENERAL ELIGIBILITY REQUIREMENTS
To be eligible for consideration:

• Requests submitted through the Mayor’s Office must recognize honorees, organizations, or events physically located within Houston city limits.
• Requests submitted through the District B Office must recognize honorees, organizations, or events physically located within District B boundaries.
• Eligibility is determined by the primary location of the honoree, organization, or event—not the residence of the requestor or event venue alone.
• Full location information, including addresses for honorees, organizations, and events, is required for all requests. Missing or incomplete information may delay review or result in denial.

GENERAL GUIDELINES

• Requests should be submitted at least two (2) weeks prior to the event date.
• Organizations and individuals may request a maximum of ten (10) ceremonial documents per calendar year from the District B Office.
• Incomplete requests may delay review or result in denial.
• Ceremonial documents are issued at the discretion of the District B Office and/or the Mayor’s Office of Ceremonial Documents.

PROCLAMATIONS
A proclamation is an official ceremonial document recognizing individuals, organizations, milestones, events, or causes that have made a meaningful impact within the Houston community.
Mayor’s Office proclamations are issued as official 11” x 17” City of Houston recognitions and are generally reserved for individuals, organizations, milestones, or events demonstrating significant civic or community impact.
The District B Office also issues proclamations as official 11” x 14” recognitions signed by Council Member Jackson for impactful leadership, service, achievements, and events benefiting District B communities.
Some requests may be more appropriately recognized through the District B Office rather than the Mayor’s Office, depending on the nature and scope of the recognition.

PROCLAMATION ELIGIBILITY CRITERIA
Because proclamations are a distinguished form of recognition, requests must demonstrate substantial significance, civic impact, or public value. Additional considerations may include:

• The honoree, organization, or event demonstrates meaningful impact within Houston communities.
• The event takes place within Houston city limits.
• The request is supported by a City Council Member, City official, or the Mayor’s Office.
• District B proclamation requests must recognize honorees, organizations, or events located within District B boundaries.

Please note:

• The Mayor’s Office generally does not issue repeat proclamations for the same individual, organization, church, or event within a five (5) year period.
• Grand openings, routine celebrations, smaller community events, and similar recognitions are generally more appropriate for Certificates of Recognition or Appreciation.

INFORMATION REQUIRED FOR PROCLAMATION REQUESTS
Please provide:

• Approximately 300–400 words of proposed proclamation language or background information.
• Information regarding the honoree, organization, or event.
• Event date and full location information, if applicable.
• Organization or honoree address information.
• A description of the honoree or event’s significance and community impact.

CERTIFICATES OF RECOGNITION / APPRECIATION
Certificates of Recognition or Appreciation are official ceremonial documents honoring individuals, organizations, businesses, milestones, achievements, anniversaries, retirements, community service, and events that positively impact the Houston community.
Certificates issued through the Mayor’s Office are official City of Houston recognitions and may be issued for notable civic, cultural, organizational, or community contributions.

The District B Office also issues Certificates of Appreciation recognizing local leadership, educational accomplishments, business milestones, neighborhood involvement, and community contributions benefiting District B residents.

INFORMATION REQUIRED FOR CERTIFICATE REQUESTS
Please provide:

• Approximately 200–300 words of proposed certificate language or background information.
• Information regarding the honoree, organization, or event.
• Event date and full location information, if applicable.
• Organization or honoree address information.
• The honoree or event’s connection to Houston.

Incomplete or missing location information may delay review or result in denial.

District B Links

• District B Home Page
• About the Council Member
• 3-1-1 Online Form
• Constituent Request Form
• Helpful Links
• Request a Ceremonial Document
• Map of District B (.pdf)
• Profile of District B (.pdf)
• districtb@houstontx.gov